From the HOA Board to the Homestead in the Willows Community:
Having written policies in place helps ensure that with each HOA Board, the Association’s business of maintaining our community’s property and assets is conducted in a consistent, equitable, and transparent manner. The following is a brief listing of our current policies adopted by the Board with the full policy printed afterward.
Adoption and Amendment of Policies
- Within the guidelines of the Association’s governing documents, the Board has authority to create, adopt, enforce, amend and repeal policies, procedures, rules and regulations.
Collection Policy
- All Homeowners are obligated under our Article of Incorporation to pay all assessments. This policy outlines the steps our HOA must take to ensure that annual assessments are paid in a timely manner.
Conduct of Meetings
- It is important that meetings be conducted in a courteous manner and all Homeowners may be heard at meetings. This policy ensures that our meetings are conducted well.
Covenant Enforcement Policy and Procedures
- Covenant violations cover two primary situations; property use and maintenance, and architectural control compliance. This policy helps ensure that homeowners maintain their property and follow the guidelines for making external changes to property or homes.
Dispute Resolution Policy
- This policy outlines the Association’s procedure for addressing disputes between the Association and owners.
Director Conflict of Interest Policy
- Any Board Member must disclose to the Board any potential benefits that the Board member or anyone in his/her extended family might gain from a contract, decision or action taken by the Board.
Home Occupation
- This policy ensures that any residence used for home occupation does not change the quality and character of our community.
Inspection and Copying of Association Records Policy
- A Homeowner under certain circumstances may inspect records. The circumstances and procedure to do this is contained in this policy.
Records Retention
- This policy outlines the various Association documents that will be kept and for how long. Some documents will be part of permanent records.
Reserve Study and Funding
- This policy outlines the Association’s reserve study practice and the funding of those reserves.
Reserve Fund Investment
- The purpose of this policy is to ensure the safety of the assets.
These policies are very important to the continued effective operation of the Association for the benefit of all Homeowners.
Please scroll down if you do not see the embedded document. You will have the option to download.
Questions? Please email businessmgr@homesteadinthewillows.org.