HOMESTEAD IN THE WILLOWS HOMEOWNERS ASSOCIATION
Regular Board Meeting October 13, 2025 – Unofficial Minutes
CALL TO ORDER: President, Robb Origer called the meeting to order at 5:34 pm. Present were Secretary, Eric Kemp; Member at Large, Stuart Siekmeier; Business Manager, Katie Kidwell, and Landscape Manager, Nancy Bauer; Vice President, Ginny Karlberg and Treasurer, Steve Bell attended the meeting via Zoom.
RATIFICATION OF BOARD ACTIONS: Eric moved to ratify the board action of October 10, 2025, as recorded in the September minutes. Stuart seconded the motion which passed unanimously.
APPEALS HEARING RESULTS: There were no appeals.
The Minutes of September 8, 2025, regular meeting were approved as read.
COMMITTEE REPORTS:
SWIM TEAM: No Report. The Board discussed the Hurricane request for a donation toward a new sound system. They had some further questions which Business Manager Katie will email the parent reps.
SOCIAL COMMITTEE: No report. Although no homeowner stepped forward to lead the committee, each social event has a chairperson, and they are in touch with each other. The Board will ask them to submit budgets for their individual events.
MANAGER REPORTS:
POOL: Front Range Recreation submitted a written report and proposed 2026 budget. The report listed several repairs and equipment upgrades needed to keep the pools operating efficiently. The Board noted that given the age of the Association pools and the repairs needed, careful consideration will be given in incorporating them into the budget.
TENNIS: Manager Jill Ellsworth submitted a written report and proposed 2026 budget. The tennis events run by Advantage You at the 50th Anniversary celebration were greatly enjoyed. Trash cans have been removed from the courts and players are asked to take any trash from ball cans, drinks, etc. home with them for disposal. Windscreens and divider nets will be rolled up by November.
LANDSCAPE: Manager Nancy Bauer presented her proposed 2026 budget to the Board. The Board discussed the cost of the irrigation system renovations and whether increasing the pace of those renovations would result in savings in repairs. Nancy had also looked at removing more turf to save on water. She also recommended scoping the drain at the North Pool Complex that runs from Easter Ave. to Costilla Ave. and making repair decisions after the scope, which would cost about $1200.
ACC/COVENANT TASKFORCE: Steve moved, and Ginny seconded a motion to file a lawsuit for covenant compliance on account 873. The board agreed they regretted having to do so but it was unfair not only to the surrounding homeowners but to all homeowners who comply with the regulations to allow the covenant violations to continue. The motion passed unanimously. A new owner asked that the ACC deal directly with their designer and executive assistant rather than the homeowner himself. The board agreed that homeowners may not delegate or outsource their responsibility to obtain ACC approval to non-owner designers, contractors, or assistants. Because the Association’s authority extends only to homeowners, it would have no recourse if a third party were to change or disregard the approved design requirements.
BUSINESS: Manager Katie Kidwell reported on collections and fence payments to date and presented a proposed budget for 2026. She also reported receiving complaints about a property that keeps multiple cars on their driveway and in the street surrounding the property. The ACSO has required the owners register the cars, but surrounding homeowners wonder why the owners are allowed to keep a collection of cars that never seem to move all over the property. The HOA had addressed this issue with the owners before and is limited in its enforcement capability. Katie also consulted the HOA attorney about whether the HOA could draft a rule to limit the number of cars stored on a property. While the HOA could adopt a regulation about the number of cars, nothing would prohibit the owners from moving the excess onto the street where they already store 4 or 5 cars at any given time taking advantage of the lack of any limitation by the City of Centennial. The Board agreed to send the owners a letter asking them to please hear the frustration of their neighbors and remove several cars to off-site parking. The Board also agreed to continue to investigate its options to resolve this issue with the ACSO and attorney.
FINANCIAL REPORT: Treasurer Steve Bell presented the Board with a spreadsheet showing the reserve fence funding and savings account for future maintenance and rebuilding. The Board will continue to collect assessments to fund the Perimeter Fence Maintenance Reserve Account so that when the time comes to replace the existing fence, no special assessment will be needed. Steve also discussed the increasing cost of capital expenditures as the Board replaces the aging amenities throughout the neighborhood. Steve has updated the 2017 Reserve Study to reflect which elements have been replaced, their expected useful life, projected replacement year, and cost.
OLD BUSINESS: The Board discussed the HOA website, actions to increase knowledge about ACC requirements and how to submit applications as well as recruiting additional members for this vital committee.
NEW BUSINESS: There was no new business.
ADJOURNMENT AND CALENDARING: The meeting adjourned at 7:28pm. The next regular Board Meeting will be on Monday, November 10 at 5:30pm at the Business Office.