Regular Board Meeting May 12, 2025 – Unofficial Minutes
TAKEAWAYS:
- Lack of volunteers may necessitate hiring an outside company to complete the Covenant Review Task Force Walk.
- Please update email address book to include the HOA email address: mailer@payhoa.com.
- ACC has simplified their process – stay tuned.
- Look for a community satisfaction survey in the June Homestead Herald
CALL TO ORDER: Vice President, Ginny Karlberg called the meeting to order at 6:34pm. Present were Treasurer, Steve Bell; Secretary, Eric Kemp; Business Manager, Katie Kidwell; Landscape Manager, Nancy Bauer; Tennis Manager, Jill Ellsworth; Pool Manager Shannon Ricca; ACC Manager, Emily Maxfield; Swim Team Parent Rep, Nevienne Manning; ACC admin, Nancy Parker and Business Office admin, Sherelle Horsfield. President Robb Origer attended the meeting via Zoom.
RATIFICATION OF BOARD ACTIONS: Eric moved and Steve seconded a motion to ratify the Board Actions that occurred after the February board meeting and April Board meeting. The motion passed unanimously.
The Minutes of the April 14, 2025 regular meeting were approved as read.
COMMITTEE REPORTS:
SWIM TEAM: Parent Rep Nevienne Manning Nevienne thanked HOA for establishing a Swim Team only Associate Membership which has allowed young swimmers open enrolling at Homestead Elementary the opportunity to join the swim team.The first tryout was Monday, May 12 and the first after school practice would take place Wednesday, May 14.The current number of registrants is 174 (lower than previous years) and the reps hope the new associate membership will encourage more young families to join the team.The Hurricanes are still looking for volunteer parent reps for 2026.
SOCIAL COMMITTEE: No report. The Social Committee is also still looking for a chairperson.
MANAGER REPORTS:
POOL: Front Range Recreation Manager Shannon Ricca announced that the Pools open May 23 and 24. The new furniture ordered for the North Pool had arrived. A supplier error resulted in 10 extra loungers, discounted to half price, keeping costs under budget. All restrooms are operational and Front Range would place furniture at the South and West Pools once notified that the new cement decking is completed.
TENNIS: Manager Jill Ellsworth reported that tennis in Homestead continues to be hugely popular this season. The HOA is sponsoring 8 teams playing out of South Suburban Rec Center because the HOA doesn’t have enough courts to host all the USTA teams. In total Homestead has 17 tennis teams with an average of 12 players on each team. The court schedules are posted at the courts and on the HOA website and the windscreens will be lowered shortly. Junior Team Tennis will begin on May 27.
LANDSCAPE: Manager Nancy Bauer reported that landscaping and irrigation repairs to the South and West Pool lawns damaged by the concrete installation had been completed. Entry beds and rose bushes had been pruned, and tree rings had been installed around trees vulnerable to mower damage. Maple and Oak trees throughout the Association had been fertilized to address signs of chlorosis. Nancy and the Board discussed the timber retaining wall near the fire station on Dry Creek Road. The wall does belong to the HOA and not the City of Centennial, therefore it would be up to the HOA to repair the wall when it fails. Nancy will obtain a quote to rebuild the wall but all present recognized it would be a long process involving Xcel Energy whose utility pole rests within the tract also.
ACC: Manager Emily Maxfield reported that updates to the Residential Improvement Guidelines (RIG) have been made. Outdated elements have been removed and other elements changed to no longer require an application.The Board reviewed the updates suggesting some revisions which will be presented at the next ACC meeting followed by Board Approval prior to publication. ACC admin, Nancy Parker, explained the Covenant Review Taskforce history and process to the Board remarking that only six people had volunteered to review properties. The process requires 36 volunteers. The Board discussed the lack of volunteers and agreed to an email blast requesting volunteers.The annual review of every property is not only an industry best practice, but also an important effort that helps maintain the aesthetic and property values of the community. If the HOA cannot solicit enough volunteers the Board agreed they would consider outsourcing the task to a property management company at a direct cost to homeowners.
BUSINESS: Katie reported that second notices had been sent to 40 homeowners who had failed to pay the third installment of the Perimeter Fence Special Assessment. Six single family and one townhome owner still owe 2025 dues. Katie advised the board about two leaks in pool building pipes and the estimated repair costs. The plumber advised upgrading to meet the Clean Water Act and the Board agreed to wait for the estimate before making a decision on upgrading rather than just repairing the leak. The Board and Katie discussed the member response to the contact information the HOA is required by HB24-1233 to have on all homeowners and the work required by the office to produce a Homestead phone directory tabling further effors on both issues. The Board reviewed the Pool rules making a minor change which Katie will pass along to Front Range Recreation for their website. The Board reviewed the Board meeting dates and decided to start the meetings at 5:30pm going forward.
FINANCIAL REPORT: Treasurer, Steve Bell, reported that the collections of the third fence installment payment were about what the Board expected. Since the Association is not mailing paper invoices but relying on emailed reminders, all homeowners should update their email address books to include “mailer@payhoa.com” to ensure the HOA emails do not go to spam or junk folders. Each homeowner is notified of the upcoming payment 30 days prior to the due date, reminded again 7 days prior and then again 10 days later. The Cash balance in the operating account totaled $1,407,173 as of April 30 and expense were $91,147. The cash balance in the Reserve Fund is $515,730 as of April 30, 2025.
OLD BUSINESS: Robb reported that Dumpster Day was very popular with the two dumpsters being filled by 9am. One of the trucks delivering the dumpster broke down and leaked oil over the parking lot. Waste Connections has applied cleaner and plans to power wash the parking lot the week of May 12.
NEW BUSINESS: Robb presented a sample community survey which the Board could use to solicit feedback from the residents. After reviewing the draft the Board agreed to publish it in the June Herald with a link/QR code so that homeowners could easily respond.
ADJOURNMENT AND CALENDARING: The meeting adjourned at 9pm.The next regular Board Meeting will be on Monday, June 9 at 5:30pm at the Business Office.