Regular Board Meeting July 14, 2025 – Unofficial Minutes
CALL TO ORDER: President, Robb Origer called the meeting to order at 5:32pm. Present were Treasurer, Steve Bell; Secretary, Eric Kemp; Member at Large, Stuart Siekmeier; Vice President, Ginny Karlberg; Pool Manager Shannon Ricca; and Business Manager, Katie Kidwell.
RATIFICATION OF BOARD ACTIONS: There were no actions to ratify.
APPEALS HEARING RESULTS: Account 539 requested an extension to complete their driveway replacement. Robb moved and Stuart seconded a motion to deny the extension. The motion passed unanimously.
The Minutes of June 9, 2025, regular meeting were approved as read.
COMMITTEE REPORTS:
SWIM TEAM: No report.
SOCIAL COMMITTEE: It is increasingly difficult for the Social Committee to offer prepaid food for the neighborhood at events. The Board agreed to purchase a mobile phone for the Business Office so that a Venmo account could be established.
MANAGER REPORTS:
POOL: Front Range Manager Shannon Ricca and the Board discussed an injury that occurred at the South Pool. The skimmer basket cover overturned, and the guest of a resident and her baby were injured. Board members had inspected the skimmers themselves and asked if there was a different skimmer or cover that could be used. Front Range Recreation manages 40 pools in the Denver metro area and noted the skimmer baskets and covers were industry standard and widely used without incident. All agreed it was an unfortunate accident but, in an effort to prevent a future occurrence, FRR would include a check of the covers during every lifeguard rotation and try to rearrange the pool furniture to create a wider pathway around the skimmers.
TENNIS: Manager Jill Ellsworth presented a written report that she received comments that non-tennis players were coming on the courts during match play, or families allowing children to ride scooters and bikes on the courts. She noted the tennis gates are often found propped open. She will publish an article in the Homestead Herald about respecting the courts and keeping the gates closed.
LANDSCAPE: Manager Nancy Bauer submitted a written report. Trees had been cleared off the sidewalk along HS Pkwy, Dead shrubs have been removed on Easter Avenue. More pruning will be happening later in the month. Nancy was seeking reimbursement from Xcel and the City of Centennial for damage done to the Association sprinklers during the work on Easter Avenue. Nancy is currently soliciting bids to replace the retaining wall along Dry Creek Road near the fire station.
ACC: Manager Emily Maxfield submitted a written report. Changes to the Residential Improvement Guidelines and Notice of Exterior Change form have streamlined the approval process and removed the need to obtain approval for some projects. Homeowners should read the email sent to all members on July 7 for details. Thanks to a dedicated group of volunteers, applications are being turned around quickly. The Board reviewed the responses to the Perimeter Fence responsibility letters and decided that if owners fail to respond to the HOA and the Landscape Manager determines their foliage/shrubs impact the Perimeter Fence then the HOA will have the shrubs trimmed and charge the homeowners for the cost. The Board also authorized the Business Office to proceed to Covenant Violation enforcement for those owners who fail to comply with the Taskforce deadline.
BUSINESS: Manager Katie Kidwell reported that all homeowners were current on dues and fence payments, but two homeowners had failed to pay their late fees. The Board of Directors authorized Katie to impose a third late fee in accordance with the HOA Collection Policy. Katie and the Board discussed other property maintenance concerns that were being handled by the HOA electrician.
FINANCIAL REPORT: Treasurer Steve Bell reported that the HOA was overbudget in a few categories such as general liability insurance. Otherwise, there are no significant budget concerns and operating expenses are as expected thus far through the 2025 budget year. He is working with Katie to finish updating a long-term planning worksheet. This worksheet lists all the HOA amenities, their expected useful life and expected replacement cost. Completing that list will give the Board a better idea of upcoming capital expenses the HOA will need to fund over the coming years.
OLD BUSINESS: ACES Pool Rental. The ACES swim club had asked the HOA not to charge them for pool maintenance and chemicals for the period from August 11 – September 2 when ACES begins their after-school swim team practice. After looking at the estimated costs the HOA would incur the Board agreed that it was more cost effective for the HOA to close the pool. If ACES chooses to rent the pool for practice, they must cover the HOA cost to keep the pool clean and maintained even during a period they aren’t using it. Robb updated the board on the Flock cameras. The final two cameras were installed on Easter Avenue and S. Jersey Street. Flock will refund the HOA for the time these last cameras were not active.
NEW BUSINESS: The Board discussed the results of the community wide survey. 258 homeowners responded with feedback. The Board members divided the survey into sections and after reviewing their section the results will be summarized at the next board meeting. The Board also approved the updates to the Collection Policy so that it aligns with Colorado law taking effect October 1, 2025. The updated Collection Policy was adopted July 14, 2025.
ADJOURNMENT AND CALENDARING: The meeting adjourned at 8pm. The next regular Board Meeting will be on Monday, August 11 at 5:30pm at the Business Office.
BOARD ACTIONS SUBSEQUENT TO MEETING:
- On July 18, 2025 the Board voted unanimously on the terms of a payment plan offered to account 872.
- On July 18, 2025 the Board voted unanimously to accept a bid to rebuild the retaining wall on Dry Creek Road.