HOMESTEAD IN THE WILLOWS HOMEOWNERS ASSOCIATION
Regular Board Meeting – May 13, 2026, Unofficial Minutes
Call to Order
President Erik Kemp called the meeting to order at 5:30pm
Present: Member at Large Heather Rich; Secretary Stuart Siekmeier; Treasurer Steve Bell; Business Manager Sherelle Horsfield; Landscape Manager Nancy Bauer; ACC Manager Emily Maxfield; Tennis Manager Jill Ellsworth; Pool Manager Shannon Ricca. Also, present resident Earl H. Bogle.
Absent: Vice President Robb Origer and Swim Team Rep Nevienne Manning
Minutes from April 8, 2026, meeting of Members were approved as read.
Board Actions
Ratification
Eric moved and Steve seconded a motion to ratify the Board’s approval for a payment plan for account 766. The motion passed unanimously.
Homeowner Comments
Mr Bogle shared the names of the contacts at City of Centennial (303) 325-8000 to speak to about adding Speed bumps to a road or requesting cracked asphalt street repairs.
Speed Bumps – Anna Bunce (City Traffic Engineer)
Asphalt repair – Libby Nordine (Traffic Center Coordinator)
He also asked the Board to remind residents that there is a federal law prohibiting parking too close to Mailboxes.
Mr. Bogle also had questions about the budget. Treasurer Steve Bell offered to review the budget with him separately. Additional items to be placed in the Herald under ‘neighbor comments’
Committee Reports:
Social Committee
No report.
Swim Team
No report.
Manager Reports:
ACC / Covenant Task Force
Emily reported that the ACC had minimal appeals set before the board. This is a direct result of every application being dealt with in great detail as Homeowners demand assistance every step of the way. This has increased email and call volumes to the point that some Manager duties have been set back. Converting homeowner files to electronic storage needs to start happening soon. The manager’s role has changed dramatically, and the Board may need to revisit hours and cost allocated.
Taskforce still need more volunteers to walk the neighborhood
Pool
Shannon updated the Board to confirm all repairs, and equipment updates are complete and fully operational at all pools. Unfortunately, the dry well drains at South pool pump room aren’t clearing water quickly enough, causing water to dam up. The Board agreed FRR could buy a wet/dry vacuum to help remove the water.
15 lounge chairs at North pool to be stored for use when needed to replace broken old ones.
South Pool opening on the last day of school are for residents only this year.
Tennis
Jill reported Perimeter windscreens were up at North and South courts, but she received the incorrect size of zip ties which meant she is busy with this task.
Friday mornings at south tennis courts have been designated for a tennis instructor Bev Tellis to provide lessons for children in the neighborhood.
Jill will have Englewood lock come out to make sure South pool bathroom doors lock securely as there was an incident where the winterized toilet was used.
Landscape
Results from the Timberwolf Builders review of the North Rec Drainage issue:
Drainage and erosion issues are due to urbanization, addition of the walkway (the area was originally intended for drainage only), aging stormwater infrastructure, and increased storm intensity in recent years. These conditions are expected to persist and likely worsen without remediation.
The recommended solution is to install a French drain system with two heavy-duty catch basins along the drainage route and reinforce the walkway. The estimated cost is approximately $21,900 and should be included in next year’s Reserve Fund budget. The Board asked to review the Timberwolf contract.
Willows Water has agreed that larger properties like the HOA are allowed an extra day to water. However, HOA needs to commit to 20% less usage over a 5-year average. The HOA’s 10 taps to be monitored. Nancy will complete the contract to be signed by the Business Manager after the Board reviews and agrees to the terms of the contract. Updates will be sent to the HOA twice monthly. The consequence of not meeting the 20% reduction will be a higher water rate in the future.
Additional updates:
- Snowstorm tree damage cleanup was completed.
- North Pool ground repair has been completed, new sod installed.
- Colorado Landscape Denver repaired the retaining wall on the west side of the S rec field and installed wood mulch throughout the property.
- Large junipers on Easter Ave near H Pkwy removed due to hornet infestation
- Trash bin container gates hinges at North pool parking reinforced.
- Matt’s Maintenance trimmed the Ginnala maple hedge on Quebec
- Knot Head Tree completed deep root feeding for maples and oaks throughout property to help prevent chlorosis.
Business
Sherelle provided updates on dues and fence collections, playground equipment, and pools. The Board requested for signs to put on the tennis courts saying ‘Enter at Own Risk’
The HOA received refund payments for both car accidents affecting the perimeter fence.
Old Business
Need for Neighborhood Directory decision moved to next month.
Dumpster & Donation Day is set for Saturday May 16, 2026.
CCSD Hawks Daycare Contract signed for South Pool use over Summer
Financial Report
Budget and spending are on track and once every Homeowner has paid instalment 5 of 6 of the perimeter fence – the Treasurer will be focusing on the refunds.
New Business
The board agreed to Aces Swim Team using the North pool for tryouts.
Adjournment & Next Meeting
The meeting adjourned at 7:59pm.
The next regular Board Meeting will be held Wednesday, June 10 at 5:30pm at the Business Office.