Regular Board Meeting June 9, 2025 – Unofficial Minutes
TAKEAWAYS:
- Homestead 50 Celebration time change to accommodate Creek Homecoming.
- Survey results are trickling in – please complete to have your say.
- ACC are working on simplifying processes for Homeowners.
CALL TO ORDER: President, Robb Origer called the meeting to order at 5:30pm. Present were Treasurer, Steve Bell; Secretary, Eric Kemp; Member at Large, Stuart Siekmeier; Vice President, Ginny Karlberg; Assistant to Business Manager, Sherelle Horsfield; Pool Manager Shannon Ricca; ACC Manager, Emily Maxfield attended the meeting via Zoom.
RATIFICATION OF BOARD ACTIONS: Steve moved, and Ginny seconded a motion to ratify the Board Actions that occurred after the May Board meeting. The motion passed unanimously.
The Minutes of the May 12, 2025 regular meeting were approved as read.
COMMITTEE REPORTS:
SWIM TEAM: No report.
SOCIAL COMMITTEE: Due to Cherry Creek High School announcing Homecoming on the same day as our 50th Celebration Day the Social Committee will push everything to earlier in the day and free up the evening. They will be eliminating the cardboard regatta across the pool and the talent show. They will have the band play at the pool. Both the food truck and band are flexible to come earlier in the day, and there will be balloon artists, face painters and the “museum”.
MANAGER REPORTS:
POOL: Front Range Manager Shannon Ricca reported that the timer for North Pool underwater lights was set to 5am but the breaker keeps tripping. This issue is being investigated to resolve the problem. New metal pool rules signs for each pool that incorporate the pool address and updated rules have been ordered.
The shortage of lifeguards at the South Pool on opening day was discussed. Over 300 swimmers of all ages were there, with 4 lifeguards. Max capacity is 35 swimmers per lifeguard, thus the temporary closure until more lifeguards arrived. Several solutions were discussed including improved staffing for next year’s grand opening, allowing entry only via the access app and possibly limiting the number of swimmers at the gate if necessary to prevent a pool closure. Opening more than one pool is unlikely due to staffing constraints.
TENNIS: No report
LANDSCAPE: Manager Nancy Bauer submitted a written report. Flowerpots at the community pools had been planted. Seven split rail fence posts on the west side of the South Pool parking lot were replaced. Nine new trees have been planted, and 80 tree rings with mulch were installed on the property. Shrub beds are being planted at Tract C and the corner of Dry Creek and Homestead Parkway. Trimming of tree branches overhanging sidewalks on Homestead Parkway and Tract C were scheduled for the week of June 9. Nancy is currently gathering bids for retaining wall replacement on Dry Creek near the Fire Station.
ACC: Manager Emily Maxfield reported the committee has ramped up their capacity and reduced turnaround time on applications, knocking off most applications very quickly. The new guidelines are complete and include a streamlined application for some common exterior modifications. Robb will review the messaging to the neighborhood before the new guidelines are announced – but the expectation is the changes will be positively received by the community. The Task Force Volunteer message was very successful; the committee ended up with more volunteers than needed and the process is almost complete. Thank you to all the volunteers!
BUSINESS: Assistant Sherelle Horsfield reported the office sent three owners Notice of Delinquency letters by Certified Mail, USPS regular mail, email and were sent a text message notifying them that they owed all or part of their HOA dues. On June 15, the same letters will be sent to anyone who still hasn’t paid their April 30 fence payment. The office had received mostly compliments on the new concrete but also some concerns about the hairline cracking. Hairline cracks are normal due to shrinkage as the concrete dries and the contractor came out and double checked the cracks finding only one that warranted additional work. A drainage engineer was consulted about the failing storm drain at the North rec area. He determined the drainage issue is small enough in scope that engineering was not needed and the HOA just needs to find a landscape or irrigation contractor to replace the piping. The Board suggested Katie start with the HOA contractors for estimates.
Steve moved and Stuart seconded a motion that the HOA attorney be authorized to update our collection policy and Notice of Delinquency letter in response to state law HB 1043. Motion passed unanimously. New court rulings have impacted the HOA slip and fall liability and risk. The Board directed Katie obtain a quote for expanded coverage. The Board discussed a request to offer a reduced Associate Member rate to Filing 19 members provided all 33 units participated. The Board agreed Associate Memberships were voluntary and the HOA could not impose a mandatory fee to one filing. The Associate Member fee would remain the same for Filing 19 as the others filings to whom the HOA offered Associate Memberships.
FINANCIAL REPORT: Treasurer Steve Bell had approved the 2024 audit draft. When the final draft is released, it will be posted on the HOA website.
OLD BUSINESS: Robb updated the board on the Flock cameras. The City of Centennial does not want to approve the placement of the remaining two cameras on their property, so they will go in the median landscaping. Site survey has been completed, and installation is forthcoming. We will get a credit back for the unused time of these cameras. Robb presented preliminary results from the survey. 94 responses at this time, ~70% satisfied or very satisfied. 4% dissatisfied. Tennis is interesting with a more ‘neutral’ response, likely due to the explosion of teams. Lots of commentary to review, assess, and pass along to the appropriate committees. The survey will run through June, after which Robb will consolidate the results for discussion and consideration of suggestions.
Hearing dates were set for July, August and September, with the decision being made to do it monthly on the Thursday before the Board meeting.
NEW BUSINESS: Much discussion occurred around how to handle ADUs in the community. It was agreed that the overall impact would be minimal and that no action will be taken at this time.
The Board discussed Pool Access and determined a limit of no more than three fobs per household; Lap Swim access would be extended to relatives and friends visiting a homeowner but would not be extended to Caregivers. The HOA is charged per user for the access system and hopes to stay at the current level of users.
Barbie Barker of the ACES Swim Club requested the board to consider providing the ACES Swim Club a reduced fee for the Mid-August to Labor time period where ACES doesn’t use the pool, yet they are being charged for maintenance and consumables (chemicals, etc.). However the pool is only kept open for ACE’s, which then results in the board offering residents recreation swim over the 2 weekends in early August. Shannon from FRR was tasked with providing a cost for these 2 weeks and the Board will review once that estimate is received. Regarding the reimbursement of cleanup fees for the perimeter fence, the board refrained from offering the reimbursement, but if the homeowner submits a request, it will be reviewed.
ADJOURNMENT AND CALENDARING: The meeting adjourned at 7:40pm. The next regular Board Meeting will be on Monday, July 14 at 5:30pm at the Business Office.